Genki 2009; Conclusion/Analysis!

Genki 2009
Day One Day Two Day Three
Conclusion/analysis!

Genki 2009 was, in the eyes of the organizer group (which I’ll refer to as “Genksters“, since the group doesn’t have a name yet), a beta-con, and while we planned it to the best of our abilities within the only two months we had, we did expect that a few things would go wrong.

However, we went into this hoping to make a con that would let 200 people have an awesome weekend and to learn from the experience so that Genki 2010 could become even more enjoyable, and in our own opinions, and from the feedback we got from the guests, we seem to have done a pretty damn good job. But without further ado, here comes the analysis of the con.


Website

The Good: The design was pleasant, the website was updated regularly, and it contained all the necessary information about the con.

The Bad: Had too many pages making it difficult to find a specific piece of information. Also, due to lack of judgement, we made the posts inaccessible, i.e. they could only be read from the front page, which was just stupid since there was so much written in each post.

Lesson learned: Less pages and better layout of where the information is. Make section links so we can link to a specific important section (instead of just the page it is on) when referring to information within that section. Also, make post accessible as single posts so they can be linked to, e.g. if friends go “Hey, have you seen this: [link to post] ?” on Messenger or something.


Schedule and room overview

The Good: We were able to stick to the schedule. Our longest delay at any point during the con was 30 minutes. Also, all event information (time, location, and delay, if any) was posted on a whiteboard by the reception desk, which was updated after every two events or when there was a confirmed delay.

The Bad: Room overview was essentially non-existant, except on the website. Whiteboard was small and could be missed.

Lesson learned: Print out the room overviews and tape it to the doors on each floor. Same with the schedule. This way, people don’t have to check with the reception on the ground floor. Also, get a bigger whiteboard.


Budget

The Good: We had a budget of only 16.000 DKK, made a friggin’ awesome con, and still stayed in the green =D

The Bad:

Lesson learned: You don’t need half of a million DKK to make an awesome con; all you have to do is not squander tons of money on pointless stuff you can get for free, buy cheaper elsewhere, or get sponsored/borrow (lesson directed at J-Popkai who could have saved 50.000-100.000 DKK in 2008, had they put in a little extra effort and not been so spending crazy).


Pashiri

The Good: They were a friendly, helping, well-mannered bunch of lovely people. I heart you all!! Much lubz ♥

The Bad:

Lesson learned: Maybe there’s still some hope for the world… Also, get those people back, even if we have to bribe them!! O.o


Gameroom

The Good: Lots of good games and fun tournaments. Was aired out regularly, so it was never super hot in the room, despite it being early summer.

The Bad: We had neglected to darken the gameroom, so from about 2 PM and until about 6 PM, you couldn’t see half the screen (on any of the TVs) because of the sun. We didn’t realise until Saturday, because all day Thursday and Friday was cloudy, but by then, we couldn’t put up the ladder to get to the windows since all the tables were in the way.

Lesson learned: Block off the sun going into the room as much as possible (which was kind of duuuur, but we managed to not notice anyway). Playing a game without being able to see what goes on in certain parts of the screen sucks. We should probably add more consoles for next year, if we can get the TVs, so we don’t have people waiting in line.


Café

The Good: Compared to J-Popcon 2008, there were a LOT more things to choose from as well as vegan options. We also had Japanese pop and rock music going in the background.

The Bad: Prices were still a bit steep, but we unfortunately have no control of that. The café is independent from Genki and we won’t intrude by telling them what prices to set. Also, the music took us like a day-and-a-half too set up, which kinda sucks. We should have that shiz running from day one, but we ran into some problems on Friday with the laptop, which was my fault for being an idiot, and on Saturday, we were busy with setting up for the cosplay show.

Lesson learned: Communication with the café helps them know what dishes to put on the menu and gives participants a better experience of the con (lesson directed at J-Popkai).


Events/tourneys

The Good: There were many of them, they were totally fun, and they were all well spread out on the schedule with little to no delays on any of them.

The Bad: Because of the lack of a floor plan, not all people were completely aware of where the events would take place, until we started with the whiteboard system.

Lesson learned: We rule, but remember the damn floor plan next year! >_<


Anime cinema

The Good: Had many different series, so there was something for everyone. The contests in the cinema were a lot of fun, and some said they would like for them to be longer next year.

The Bad: Because a minor misunderstanding with Valby Kulturhus, some unions actually booked the room we used for the cinema, meaning we had to close it down TWICE during the con. This issue has already been addressed though, and we have the entire place for ourselves next year for sure. Other than that, apparently not many people visited because they hadn’t heard about many of the series before, thus didn’t know anything about them, and felt they could have more fun at other parts of the con rather than chance an hour on a random anime they had never heard about.

Lesson learned: Write a little bit of information about the anime on the programme next year so people have more to go on than just the title. Have 2-minute breaks between each episode so that people have a chance to leave if they find out that the series isn’t to their liking, so they don’t think they are forced to stay for the rest of the duration. Finally, decrease the number of series and increase the number of feature-length anime as MADAO (the guy in charge of the cinema) noticed an increase in cinema visitors when showing those.


Cosplay show

The Good: Started on time (wuuuuuw, first con in Denmark to have that happen). Everything seem to go smoothly with no technical difficulties.

The Bad: Not enough chairs :/ The building just didn’t have 200 chairs, so some people unfortunately had to stand.

Lesson learned: Start on time again; people seem to like when you don’t delay the show by like hours! =D As for the chairs, we’ve rented a building for next year especially for the cosplay show and other stuff, and there should be enough seats for all 800 potential participants, despite the fact that probably 100 are gonna stay behind because they don’t really care about cosplay.


Focus

The Good: We focused on a loooot of shiz, such as Japanese music, cosplay, manga, anime, art, the language, etc. which was really good, since it meant that there was always stuff to do that would cater to at least one of your interests. This is in contrast with other Danish cons which seem to have become more and more focused on cosplay alone and have started neglecting all the other stuff.

The Bad:

Lesson learned: Giving everything equal importance instead of just focusing on one thing means that people get a much better impression of the con, so we should try to stay on that path and not let cosplay take over Genki.


And that would be it. There are some parts of the con I haven’t addressed which is simply because they seemed fine just the way there were, e.g. the Manga Lounge. If people, who were at the con, disagree with some parts I have written or would like to add something I have forgotten to mention (be it good, bad, or advise for next year’s con), feel free to write it in the comment section and we Genksters will address it during one of our meetings. That having been said, all things considered, I still think we did a pretty friggin’ sweet job of organizing the con. Genksters rule!! Pashiri were also of immense value to us, and we probably wouldn’t have been able to pull it off without their help during the convention. Pashiri rule!! And of course, Genki-Man filled us all with the proper Genki spirit and let our wonderful guests have a great time. Genki-Man rules!!

Finally, I would like to personally thank the people who showed up at our Genki panels. Your great feedback has helped in making this analysis and we will address all your suggestions and notes at our next meeting on July 4th, when planning Genki 2010 begins. So hearts to you all ♥

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